(PDF) Ms project tutorial | Quynh Dinh

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Criticism of Microsoft has followed various aspects of its products and business practices. Issues with ease of use , robustness , and security of the company’s software are common targets for critics.

In the s, a number of malware mishaps targeted security flaws in Windows and other products. Microsoft was also accused of locking vendors and consumers in to their products, and of not following or complying with existing standards in its software.

The company has been the subject of numerous lawsuits , brought by several governments and by other companies, for unlawful monopolistic practices. Commission case, and it received an million euro fine. On September 14, , Microsoft’s flagship store was shut down by protestors as part of a direct action organized by Close the Camps NYC. From its inception, Microsoft defined itself as a platform company and understood the importance of attracting third-party programmers.

It did so by providing development tools, training, access to proprietary APIs in early versions, and partner programs. Although the resulting ubiquity of Microsoft software allows a user to benefit from network effects , critics and even Microsoft itself decry what they consider to be an ” embrace, extend and extinguish ” strategy of adding proprietary features to open standards or their software implementations, thereby using its market dominance to gain unofficial ownership of standards “extended” in this way.

Microsoft software is also presented as a “safe” choice for IT managers purchasing software systems. The Windows API is so broad, so deep, and so functional that most independent software vendors would be crazy not to use it. And it is so deeply embedded in the source code of many Windows apps that there is a huge switching cost to using a different operating system instead It is this switching cost that has given the customers the patience to stick with Windows through all our mistakes, our buggy drivers, our high TCO total cost of ownership , our lack of a sexy vision at times, and many other difficulties [ In short, without this exclusive franchise called the Windows API, we would have been dead a long time ago.

Concerns were raised that this requirement would hinder the use of alternate operating systems such as Linux. In a post discussing secure boot on the Building Windows 8 blog, Microsoft developer Tony Mangefeste indicated that vendors would provide means to customize secure boot, stating that “At the end of the day, the customer is in control of their PC.

Microsoft’s philosophy is to provide customers with the best experience first, and allow them to make decisions themselves. Gates’ letter provoked many responses, with some hobbyists objecting to the broad accusation, and others supporting the principle of compensation. The Halloween documents , internal Microsoft memos which were leaked to the open source community beginning in , indicate that some Microsoft employees perceive “open source” software — in particular, Linux — as a growing long-term threat to Microsoft’s position in the software industry.

Another concern of critics is that Microsoft may be using the distribution of shared source software to harvest names of developers who have been exposed to Microsoft code, as some believe that these developers could someday be the target of lawsuits if they were ever to participate in the development of competing products. This issue is addressed in published papers from several organizations including the American Bar Association and the Open Source Initiative.

Starting in the s, Microsoft was accused of maintaining “hidden” or “secret” APIs: interfaces to its operating system software that it deliberately keeps undocumented to gain a competitive advantage in its application software products. On October 10, , Microsoft joined the Open Invention Network community despite holding more than 60, patents. On July 6, , Microsoft announced that it was placing their ECMA and ECMA specifications under their Community Promise pledging that they would not assert their patents against anyone implementing, distributing, or using alternative implementations of.

NET stack not submitted to the ECMA for standardization has been the source of patent violation concerns for much of the life of the project. The concerns primarily relate to technologies developed by Microsoft on top of the. NET and Windows Forms see non-standardized namespaces , i. These technologies are today [ when? In June the Ubuntu Technical Board stated that it saw “no reason to exclude Mono or applications based upon it from the archive, or from the default installation set.

Fedora Project Leader Paul Frields has stated, “We do have some serious concerns about Mono and we’ll continue to look at it with our legal counsel to see what if any steps are needed on our part”, yet “We haven’t come to a legal conclusion that is pat enough for us to make the decision to take mono out”.

In November at an Ubuntu Developer Summit , developers voted to have the Mono-based Banshee media player removed from Ubuntu’s default installation beginning on Ubuntu Mono developer Joseph Michael Shields defended the performance of Banshee on ARM, and also the claims that Banshee was not well-maintained as being a “directed personal insult” to one of its major contributors. Microsoft ignored unauthorized copying of its own software for their benefit on the long term.

While talking about users in China who don’t pay for the software they use in , to an audience at the University of Washington, Bill Gates said “And as long as they’re going to steal it, we want them to steal ours. They’ll get sort of addicted, and then we’ll somehow figure out how to collect sometime in the next decade. The practice allowed Microsoft to gain some dominance over the Chinese market and only then taking measures against unauthorized copies.

In , by means of the Windows update mechanism, a verification program called ” Windows Genuine Advantage ” WGA was downloaded and installed.

This behavior angered users and generated complaints in China with a lawyer stating that “Microsoft uses its monopoly to bundle its updates with the validation programs and forces its users to verify the genuineness of their software”.

A common complaint [50] comes from those who want to purchase a computer that usually comes preinstalled with Windows without a copy of Windows pre-installed and without paying extra for the license either so that another operating system can be used or because a license was already acquired elsewhere, such as through the MSDN Academic Alliance program.

While it is possible to obtain a computer with no or free operating systems, [56] virtually all large computer vendors continue to bundle Microsoft Windows with the majority of the personal computers in their ranges. The claimed increase in the price of a computer resulting from the inclusion of a Windows license has been called the “Windows tax” or “Microsoft tax” by opposing computer users.

In , all major OEMs agreed to this restriction. Microsoft does not provide refunds for Windows licenses sold through an OEM, including licenses that come with the purchase of a computer or are pre-installed on a computer. According to Microsoft’s End User License Agreement for Windows 7 the ability to receive a refund for the operating system is determined by the hardware manufacturer: [61].

By using the software, you accept these terms. If you do not accept them, do not use the software. Instead, contact the manufacturer or installer to determine its return policy. You must comply with that policy, which might limit your rights or require you to return the entire system on which the software is installed. Acer Inc. Instead, contact the manufacturer or installer to determine their return policy for a refund or credit.

Based on the updated language, vendors refused to issue partial refunds for Windows licenses, requiring that the computer be returned altogether. In some countries, this practice has been ruled a violation of consumer protection law. Microsoft’s market dominance and business practices have attracted widespread resentment, which is not necessarily restricted to the company’s competitors.

In a publication, Dan Geer argued the prevalence of Microsoft products has resulted in a monoculture which is dangerously easy for viruses to exploit. Microsoft has been criticized for the use of permatemp employees employees employed for years as “temporary,” and therefore without medical benefits , use of forced retention tactics, where departing employees would be sued to prevent departure, as well as more traditional cost-saving measures, ranging from cutting medical benefits to not providing towels in company locker rooms.

Historically, Microsoft has also been accused of overworking employees, in many cases, leading to burnout within just a few years of joining the company.

The company is often referred to as a “Velvet Sweatshop”, a term which originated in a Seattle Times article, [71] and later became used to describe the company by some of Microsoft’s own employees. For example, the kitchenettes have free beverages and many buildings include exercise rooms and showers. However, the company has been accused of attempting to keep employees at the company for unreasonably long hours and working them too much.

A US state lawsuit was brought against Microsoft in representing 8, current and former employees that had been classified as “temporary” and “freelance”, and became known as Vizcaino v.

The Final Settlement [73] came in The case was decided on the IRS-defined basis that such “permatemps” had their jobs defined by Microsoft, worked alongside regular employees doing the same work, and worked for long terms.

A side effect of the “permatemp” lawsuit is that now contract employees are prevented from participating in team morale events and other activities that could be construed as making them “employees”. They are also limited to month contracts and must leave after that time for 6 months before returning under contract.

Microsoft is the largest American corporate user of H-1B guest worker visas and has joined other large technology companies like Google in recently lobbying for looser H-1B visa restrictions. Jesse Jackson believes Microsoft should hire more minorities and women. Jackson has urged other companies to diversify their workforce.

He believes that Microsoft made some progress when it appointed two women to its board of directors in During the antitrust case United States v. Microsoft , ATL sent a poll to 19 state attorneys general purporting to show that “the public believes state AGs should devote their energy to causes other than Microsoft”.

In June , the AdTI published a report, quickly pulled under the argument that it was a draft version, which contained criticism of the copyleft model and the GNU General Public License. A May press release for the report stated that it would contain arguments suggesting that governments could be threatened by hackers and terrorists who could study potential vulnerabilities due to source availability if it used open source software.

However, the draft contained no references to these topics. The advert featured a newborn baby being launched out of its mother—aging as it flies through the air, and crashing into a gravestone. It contained the tagline “Life is short, play more. The comparison included the cost of hardware, and put Linux at a disadvantage by installing it on more expensive but poorer-performing hardware compared to that used for Windows. Microsoft spokesperson Catherine Brooker expressed the belief that the article had been “heavily written” by IBM employees who supported the rival OpenDocument format, though she provided no specific evidence.

Internet entrepreneur and Wikimedia Foundation founder Jimmy Wales described Microsoft’s offer as unethical. In , it was found that a photo on the Polish version of Microsoft’s business productivity website—which depicted three people of various races during an office meeting—had been edited to replace the head of an African-American man with that of a Caucasian , whilst also failing to edit the person’s hand to match the different skin color.

Microsoft apologized and quickly removed the image. In , Moneylife. Sapkale was accused of breaking his own site’s privacy policy by posting the IP and email addresses of the commenters, while the commenting duo’s failure to declare any interest looked, at best, like astroturfing.

In details on a partnership between Machinima. This is due to the company being tax resident in Bermuda as mentioned in the accounts for ‘Microsoft Round Island One’, a subsidiary that collects licence fees from the use of Microsoft software worldwide. Dame Margaret Hodge , a Labour MP in the UK said, “It is unsurprising — yet still shocking — that massively wealthy global corporations openly, unashamedly and blatantly refuse to pay tax on the profits they make in the countries where they undertake business”.

John C. Dvorak said that in the s, Microsoft classified journalists as “Okay”, “Sketchy”, or “Needs work” and targeted “Needs work” journalists in an attempt to have them terminated. Dvorak said that he was denied information about Windows because he was on a blacklist.

Microsoft along with Google, Yahoo , Cisco , AOL , Skype , and other companies has cooperated with the Chinese government in implementing a system of Internet censorship. On June 4, , the 32nd anniversary of the Tiananmen Square massacre , searches for the Tank Man image and videos were censored by Microsoft Bing search engine worldwide.

Hours after Microsoft acknowledged the issue, the search returned only pictures of tanks elsewhere in the world. Search engines that license results from Microsoft such as DuckDuckGo and Yahoo faced similar issues. Microsoft said the issue was “due to an accidental human error. The director of Human Rights Watch , Kenneth Roth , said he found the idea it was an inadvertent error “hard to believe”. David Greene, Civil Liberties Director at Electronic Frontier Foundation , said that content moderation was impossible to do perfectly and “egregious mistakes are made all the time”, but he further elaborated that “At worst, this was purposeful suppression at the request of a powerful state.

Microsoft was the first company to participate in the PRISM surveillance program , according to leaked NSA documents obtained by The Guardian [] and The Washington Post [] in June , and acknowledged by government officials following the leak.

Microsoft has denied [] participation in such a program. In a statement, Microsoft said that they “provide customer data only in response to legal processes.

 
 

Project Quick Start Guide – Other titles you might like

 

Microsoft Project is a project management software product, developed and sold by Microsoft. It is designed to assist a project manager in developing a schedule , assigning resources to tasks, tracking progress, managing the budget , and analyzing workloads. Microsoft Project was the company’s third Microsoft Windows-based application. Within a few years after its launch, it became the dominant PC-based project management software.

It is part of the Microsoft Office family but has never been included in any of the Office suites. It is available currently in two editions, Standard and Professional. Microsoft Project’s proprietary file format is. Alan M. Boyd, Microsoft’s Manager of Product Development, introduced the application as an internal tool to help manage the huge number of software projects that were in development at any time inside the company.

Boyd wrote the specification and engaged a local Seattle company to develop the prototype. The first commercial version of Project was released for DOS in Microsoft bought all rights to the software in and released version 2. Version 3 for DOS was released in The first Windows version was released in , and was labelled version 1 for Windows. In a Macintosh version was released. Development continued until Microsoft Project 4.

In , Microsoft stopped development of most of its Mac applications and did not offer a new version of Office until , after the creation of the new Microsoft Macintosh Business Unit the year prior. The Mac Business Unit never released an updated version of Project, and the last version does not run natively on macOS. Microsoft Project 1. It came bundled with Windows 2. The setup program runs in DOS, like most Windows-based applications at the time.

Microsoft Project 3. The setup program now runs in Windows, and it is based on Microsoft’s own setup program, which was also used by e. Microsoft Visual Basic 2.

Microsoft Project 4. It was the last bit version. This version allowed user to consolidate up to 80 projects. Microsoft Project 95 4. Updated version, called Microsoft Project 4.

Additionally it was the last version to open Project 3. Microsoft Project 98 was fully bit, and the first to use Tahoma font in the menu bars, to contain Office Assistant , like all Office 97 applications, introduced view bar, AutoFilter, task splitting, Assignment Information dialog, resource availability dates, project status date, user-entered actual costs, new task types, multiple critical paths, in-sheet controls, ability to rename custom fields, Web publishing features, new database format, Task Usage, Tracking Gantt and Resource Usage views, Web features, Web toolbar, PERT analysis features, resource contouring, cost rate tables, effort-driven scheduling, cross-project linking, indicators, progress lines, ability to save project files in HTML format, ability to analyze time-scaled data in Excel, improved limits for the number of tasks, resources, outline levels etc.

It was the last version to run on Windows NT 3. Project 98 SR-1 was a major service release addressing several issues in Project Microsoft Project was the first to use personalized menus, Microsoft Agent -based Office Assistant and to use Windows Installer -based setup interface, like all Office applications, and introduced Microsoft Project Central later renamed Microsoft Project Server. Notable new features include ability to create personal Gantt charts, ability to apply filters in Network Diagram view, AutoSave, task calendars, ability to create projects based on templates and to specify default save path and format, graphical indicators, material resources, deadline dates, OLE DB, grouping, outline codes, estimated durations, month duration, value lists and formulas custom fields, contoured resource availability, ability to clear baseline, variable row height, in-cell editing, fill handle, ability to set fiscal year in timescale, single document interface , accessibility features, COM add-ins, pluggable language user interface, roaming user and Terminal Services support, ability to set task and project priority up to 1, previously 10 and HTML help.

Project SR-1 fixed several bugs. It was also the last version to run on Windows NT 4. It was available in two editions for the first time, Standard and Professional. Office Assistant is installed but not enabled by default. Microsoft Project was the last to contain the menu bar and toolbars.

Office Assistant was removed entirely. Additionally it was the first bit version. Volume licensing activation was introduced in this version. New features include integrated communication Skype for Business is required. Microsoft Project is the last to support Windows 7 and Windows 8. Microsoft Project runs only on Windows 10 , and it contains features carried over from Office New features include ability to link tasks using a drop-down menu, Task Summary Name field, timeline bar labels and task progress, accessibility improvements.

Versions for Windows were released in v1. The project creates budgets based on assignment work and resource rates. As resources are assigned to tasks and assignment work estimated, the program calculates the cost, equal to the work times the rate, which rolls up to the task level and then to any summary tasks and finally to the project level. Resource definitions people, equipment and materials can be shared between projects using a shared resource pool.

Each resource can have its own calendar, which defines what days and shifts a resource is available. Resource rates are used to calculate resource assignment costs which are rolled up and summarized at the resource level.

Each resource can be assigned to multiple tasks in multiple plans and each task can be assigned multiple resources, and the application schedules task work based on the resource availability as defined in the resource calendars.

All resources can be defined in label without limit. Therefore, it cannot determine how many finished products can be produced with a given amount of raw materials. This makes Microsoft Project unsuitable for solving problems of available materials constrained production. Additional software is necessary to manage a complex facility that produces physical goods.

The application creates critical path schedules, and critical chain and event chain methodology third-party add-ons also are available. Schedules can be resource leveled , and chains are visualized in a Gantt chart. Additionally, Microsoft Project can recognize different classes of users. These different classes of users can have differing access levels to projects, views, and other data.

Custom objects such as calendars, views, tables, filters, and fields are stored in an enterprise global which is shared by all users. The project is available in two editions, Standard and Professional; both editions are available either as 32 or 64bit options. The Professional edition includes all the features of the Standard version, plus more features like team collaboration tools and the ability to connect to Microsoft Project Server.

Microsoft Project includes the Fluent user interface known as the Ribbon. What’s new in Project includes new Reports section, better integration with other Microsoft products, and appearance of user interface items: [10].

Project adds a new Reports section, backwards-compatibility with Project Server , better integration with other Microsoft products, and improved appearance of user interface items:. From Wikipedia, the free encyclopedia. Project management software. Office Beta Channel The Verge. Retrieved October 5, Retrieved November 12, Project Management Zone. Retrieved August 6, News Center. September 18, Retrieved January 20, Archived from the original on January 12, Retrieved May 6, October 30, Microsoft Project Training.

Retrieved October 10, Retrieved June 10, May 20, May 23, May 12, Microsoft Office. History Microsoft Discontinued shared tools Accounting Docs. Authority control: National libraries Czech Republic. Namespaces Article Talk. Views Read Edit View history. Help Learn to edit Community portal Recent changes Upload file.

Download as PDF Printable version. Wikimedia Commons. Microsoft Project screenshot, showing a blank project. Microsoft Windows.

 

Microsoft project 2013 user guide pdf free

 

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About eBook formats. This is learning made easy. Get more done quickly with Microsoft Project Jump in wherever you need answers—brisk lessons and informative screenshots show you exactly what to do, step by step. Other Project users will want to grab this book as well. Start a new plan.

Retrieved March 11, Archived from the original on February 22, Archived from the original on September 8, Office XP Resource Kit. March 9, Archived from the original on April 10, Retrieved July 4, September 25, Archived from the original on December 11, Archived from the original on December 29, Archived from the original DOC on September 30, Retrieved February 27, PC Magazine.

Ziff Davis. Assistance Center. Archived from the original on December 16, Archived from the original on December 12, ESPN Inc. Archived from the original on August 20, Expedia, Inc. Archived from the original on June 23, Archived from the original on November 7, Archived from the original on December 18, January 4, Archived from the original on December 15, Archived from the original on February 1, Retrieved March 1, Retrieved February 28, Retrieved March 2, Archived from the original on December 21, Retrieved March 3, IT Pro Today.

Retrieved May 10, January 6, Microsoft Support. Archived from the original on September 4, November 7, Archived from the original on November 13, Archived from the original on December 8, Retrieved March 5, Archived from the original on July 22, Archived from the original on November 22, Retrieved March 8, Archived from the original on December 14, Retrieved March 4, Office Assistance Center.

Retrieved December 18, July 10, Archived from the original on June 5, Archived from the original on May 6, The Inquirer. Incisive Media.

Archived from the original on March 5, June 28, Archived from the original DOC on January 31, Retrieved January 11, Archived from the original DOC on November 7, Retrieved January 6, Archived from the original DOC on February 7, Retrieved December 31, Archived from the original on September 27, Although Microsoft Outlook is the only version of Outlook to use Windows Desktop Search by default, it’s not the only version that can benefit from it.

June 7, Archived from the original DOC on October 4, Archived from the original on October 20, Archived from the original on January 1, Archived from the original DOC on January 1, Archived from the original DOC on September 1, Archived from the original DOC on October 13, Archived from the original on October 15, Pearson Education.

ISBN Archived from the original on July 14, Archived from the original on October 14, July 5,

 
 

List of Microsoft codenames – Wikipedia.Microsoft Project Step by Step – PDF Drive

 
 

No results. Microsoft Office manual 13 pages. Microsoft Word manual 66 pages. Microsoft Word manual 6 pages. Microsoft Publisher manual 6 pages. Microsoft Visio manual 5 pages. Microsoft Excel manual 6 pages. Microsoft Access manual 6 pages. Microsoft Office manual 9 pages.

You will see Baseline Gantt bars displayed together with the current Gantt bars. Update the Baseline for the Entire Project This simply replaces the original baseline values with the currently scheduled values. Update the Baseline for Selected Tasks This does not affect the baseline values for other tasks or resource baseline values in the plan.

Save Multiple Baselines You can save up to 11 baselines in a single plan. The first one is called Baseline, and the rest are Baseline 1 through Baseline It can be used as a project marker. It is visually easy to see how off-track or on-track the project progress is.

Because it only specifies dates, it is simple, clear and easy information. But sometimes this approach might be fine when the actual work and cost values generated are close enough to your baseline schedule. Select the current date. Check marks will appear in the indicators column for tasks that have been completed. On the right in the Chart portion, progress bars are generated in the Gantt bars of each task. This table includes Work Scheduled work , Actual, and Remaining columns.

Click on Task you want to update. For this task, initial scheduled Work was 16 hours, because 24 hours is greater. In the example, a Baseline is saved, because the Baseline does not change and is used as a comparison. Note: Actual work is rolled up and also reflects on the summary task. Change Start or Finish field in Actual group. You can fill Actual duration field as well. One does not have to finish collecting survey responses before starting the tabulation.

Click the box under the Type column and choose the relationship according to your requirement. Under Lag heading column, enter the lag in terms of hours, days, weeks, or years. You can also apply lag or lead as a percentage. As Soon As Possible means the task starts as soon as the project starts, if there are no dependencies that would delay it. So, no fixed start or end dates are imposed by this constraint type, but of course predecessor and successor dependencies are maintained.

Default constraint when you schedule from the project finish date. Do not enter a Flexible task start or finish date with this constraint. As Soon As Task is scheduled to begin as early as possible. Do not enter a start or finish date with this constraint. Start No Earlier Task is scheduled to start on or after a specified date. Must Finish On Task is scheduled to finish on a specified date.

Click dropdown box for Constraint type. Choose the constraint you would like to apply. It is a better idea to use a Deadline Date which has no effect on the scheduling of a task or summary task. MS Project will alert you with a red exclamation symbol in the indicators column, if the scheduled completion of the task exceeds its deadline date. Enter the cost under the Fixed Cost column for the task of interest. Enter a Recurring Task Status meetings, status reports, inspection dates can recur with a particular frequency.

In MS Project , you can specify recurring tasks without having to assign tasks each time separately. You can also assign resources to these task. Enter Task Name and choose Recurrence pattern. You can also choose a specific time for the task to start as well. You can add time value in the Start box for Recurring Task Information dialog box to change this.

In the following figure, start time of AM is entered. While schedule changes are made, it is also likely that the critical path will change from time to time. One needs to always focus on the Critical Path first, when one wants to apply fast-tracking or crashing to shorten the project duration.

Slack or Float are key to understanding Critical path. All task bars in the critical path, in the Gantt Chart View on the right, will turn Red in color. Gantt Chart View displays some limited resource information, as shown in the following screenshot.

It summarizes whether there may be a problem by the red over allocated icon in the indicator column. The Resource Usage view displays resources and all tasks assigned to them underneath the Resource Name.

The left-hand side of the screen lists the Resources and the Task Names together with columns of total information for the resource or assignment. The right-hand side shows a time-phased view. Click on Resource Name column heading. Resolve Resource Over Allocation One would need to either change the scope reduce the amount of work , assign more resources, or accept a longer schedule to resolve overallocation. If you add delay that is less than or equal to the amount of slack on the task, you will not affect the finish date of the project.

Substitute Resources or Add Additional Resources You can manually allot some other resource to the task. You can also right-click on the Time-phased grid in the right hand side window to display amount of overallocation by switching on overallocation. Now you can reduce the assigned hours. In the following example, 8-hour assignment is reduced to 4-hour assignments.

You will also notice a new icon in the indicator column to let you know that the assignment work has been edited. If actual work has been recorded, you must manually reduce the remaining work on the task.

Remove Overallocated Resource You can just remove a resource assignment from an overallocated resource. Level Overallocated Resources If resources are overallocated you can use resource-leveling feature in MS Project It works by either splitting tasks or by adding delay to tasks to ensure the resource is not overloaded. Leveling can delay the individual task finish dates and even the project finish date. Project does not change who is assigned to each task, total work, or assignment unit values.

Project first delays tasks to use up any available slack. Once the slack becomes zero, MS Project makes changes according to priorities, dependency relationships and task constraints such as a Finish No Later Than constraint.

You can enter value between 1 and , according to the amount of control you like in the leveling process. A priority level of will ensure MS Project does not level a particular task. By default, priority is set at or a medium level of control. Tasks that have lower priority are delayed or split before those that have higher priority. Click on the dropdown box and select Priority. Now you can add priority to each task as required. Leveling Steps in the Leveling process are only a few, but it is important to understand what each option does.

Project does leveling and overallocated indicators are removed If leveling is done completely, sometimes this might not happen. In Resource Leveling dialog box, under Level calculations, try to use Manual more often. For examples, if a resource is overallocated, for say half an hour more in a week, from 40 hours to Doing so will not level resources, but it will determine when Project displays overallocation indicators next to resource names. In Resource Leveling dialog box, under Level calculations, use the clear leveling values before leveling checkbox is selected.

Doing so will ensure Project removes any existing leveling delays from all tasks and assignments before leveling. Here you choose to level either the entire plan or only assignments that fall within a date range you specify.

Numerically higher ID numbers for example, 10 will be delayed before numerically lower ID numbers. You might want to use this option when your plan has no task relationships or constraints. In Resource Leveling dialog box, under Resolving overallocations, you have several options that you can select. MS Project will use only the free slack within the existing schedule, which could mean that resource overallocations might not be fully resolved.

Selecting this checkbox allows Project to add a leveling delay or split work on assignments if Leveling Can Create Splits in Remaining Work is also selected independently of any other resources assigned to the same task.

This might cause resources to start and finish work on a task at different times. This allows Project to split work on a task or on an assignment if Leveling Can Adjust Individual Assignments on a Task is also selected as a way of resolving overallocation. Selecting this allows Project to level a manually scheduled task just as it would an automatically scheduled task.

This will appear under the fields labeled Cost or Total Cost. At this stage, the project manager would be focusing on collecting, monitoring, analyzing project performance, and updating project status by communicating with the stakeholders. When there is a difference between what is planned and the actual project performance, it is called a Variance.

Variance is mostly measured in terms of Time and Cost. Task Slippage There are several ways to view task with variance. By comparing the currently scheduled Gantt bars with baseline Gantt bars, you can see what tasks started later than planned or took longer to complete. MS Project will filter the task list to show only the tasks filtered in this process. So if you select Slipping Task, you will view only incomplete tasks.

Frequently Asked Questions Can’t find the answer to your question in the manual? What operating system does the Microsoft Project use? The Microsoft Project uses Win as the operating system. Is the manual of the Microsoft Project available in English? Yes, the manual of the Microsoft Project is available in English. No results. Microsoft Office manual 13 pages. Microsoft Word manual 66 pages. Microsoft Visio manual 5 pages. Microsoft Excel manual 6 pages. Rate field to enter overtime rates.

Double-click the Resource, a Resource Information dialog box opens. Click on Notes tab. Hovering over it will make the note appear. Set Up Cost Resources You can use a cost resource to represent a financial cost associated with a task in a plan.

Examples of cost resources are travel, food, entertainment and training. So it is obvious that cost resources do no work on a task and do not affect scheduling of a task. Cost value of the cost resource is entered when assigning it to a task. Click the empty cell in the Resource Name column.

Type Training and press the Tab Key. In the Type field, click the down arrow to select Cost. MS Project — Assign Resources to Task MS Project Once the task and resource list are complete, resources need to be assigned to tasks in order to work on them.

With MS Project you can track task progress, resource and tasks costs. Click the box below the Resource Name column for the task you need the resource to be assigned. From the dropdown, choose the resource name. In the following screenshot as an example.

You can also select multiple resources to work on a single task. Now click the Assign button. Double-click the Task Name. Click the Resources tab. Click the cell below the Resource Name column. Select the resource from the dropdown list. The window is split in two, Gantt Chart view and Task Form view below it. In the Task Form view, click under the Resource Name column and select the resource.

We can also assign other material resources to the same task. In the Gantt Chart view, you can also look at the project summary task, to note the duration, start and finish dates of the plan. In the following example, Assign Resources is the project summary task identified as Task 0. MS Project — Track Progress MS Project Once your project plan is ready in MS Project, it becomes essential for a project manager to measure the actuals in terms of work completed, resources used and costs incurred and to revise and change information about tasks and resources due to any changes to the plans.

A Project Manager should not assume that everything is progressing according to plan and should always keep track of each task. Resistance to formal tracking of project management data is normal.

You can overcome resistance to tracking by explaining your expectations, explaining the benefits of tracking, and training people to track the task themselves. Save a Baseline To evaluate project performance you need to create a baseline against which you will compare the progress. One needs to save the baseline, once a plan is fully developed. Of course, due to rolling wave planning or progressive elaboration needed to manage projects one can always add new tasks, resources, constraints and costs to the plan.

Also note, it makes sense to save the baseline before entering any actual values such as percentage of task completion. These multiple baselines seem contrary to the definition of baseline. You want to develop separate baseline plans for risk response and recovery.

You will see Baseline Gantt bars displayed together with the current Gantt bars. Update the Baseline for the Entire Project This simply replaces the original baseline values with the currently scheduled values. Update the Baseline for Selected Tasks This does not affect the baseline values for other tasks or resource baseline values in the plan. Save Multiple Baselines You can save up to 11 baselines in a single plan.

The first one is called Baseline, and the rest are Baseline 1 through Baseline It can be used as a project marker. It is visually easy to see how off-track or on-track the project progress is. Because it only specifies dates, it is simple, clear and easy information. But sometimes this approach might be fine when the actual work and cost values generated are close enough to your baseline schedule.

Select the current date. Check marks will appear in the indicators column for tasks that have been completed. On the right in the Chart portion, progress bars are generated in the Gantt bars of each task. This table includes Work Scheduled work , Actual, and Remaining columns. Click on Task you want to update. For this task, initial scheduled Work was 16 hours, because 24 hours is greater.

In the example, a Baseline is saved, because the Baseline does not change and is used as a comparison. Note: Actual work is rolled up and also reflects on the summary task. Change Start or Finish field in Actual group. You can fill Actual duration field as well. One does not have to finish collecting survey responses before starting the tabulation.

Click the box under the Type column and choose the relationship according to your requirement. Under Lag heading column, enter the lag in terms of hours, days, weeks, or years. You can also apply lag or lead as a percentage. As Soon As Possible means the task starts as soon as the project starts, if there are no dependencies that would delay it. So, no fixed start or end dates are imposed by this constraint type, but of course predecessor and successor dependencies are maintained.

Default constraint when you schedule from the project finish date. Do not enter a Flexible task start or finish date with this constraint. As Soon As Task is scheduled to begin as early as possible. Do not enter a start or finish date with this constraint. Start No Earlier Task is scheduled to start on or after a specified date.

Must Finish On Task is scheduled to finish on a specified date. Click dropdown box for Constraint type. Choose the constraint you would like to apply.

It is a better idea to use a Deadline Date which has no effect on the scheduling of a task or summary task. MS Project will alert you with a red exclamation symbol in the indicators column, if the scheduled completion of the task exceeds its deadline date. Enter the cost under the Fixed Cost column for the task of interest. Enter a Recurring Task Status meetings, status reports, inspection dates can recur with a particular frequency. In MS Project , you can specify recurring tasks without having to assign tasks each time separately.

You can also assign resources to these task. Enter Task Name and choose Recurrence pattern. You can also choose a specific time for the task to start as well. You can add time value in the Start box for Recurring Task Information dialog box to change this.

In the following figure, start time of AM is entered. While schedule changes are made, it is also likely that the critical path will change from time to time. One needs to always focus on the Critical Path first, when one wants to apply fast-tracking or crashing to shorten the project duration. Slack or Float are key to understanding Critical path.

All task bars in the critical path, in the Gantt Chart View on the right, will turn Red in color. Gantt Chart View displays some limited resource information, as shown in the following screenshot. It summarizes whether there may be a problem by the red over allocated icon in the indicator column. The Resource Usage view displays resources and all tasks assigned to them underneath the Resource Name. The left-hand side of the screen lists the Resources and the Task Names together with columns of total information for the resource or assignment.

The right-hand side shows a time-phased view. Click on Resource Name column heading. Resolve Resource Over Allocation One would need to either change the scope reduce the amount of work , assign more resources, or accept a longer schedule to resolve overallocation. If you add delay that is less than or equal to the amount of slack on the task, you will not affect the finish date of the project. Substitute Resources or Add Additional Resources You can manually allot some other resource to the task.

You can also right-click on the Time-phased grid in the right hand side window to display amount of overallocation by switching on overallocation. Now you can reduce the assigned hours. In the following example, 8-hour assignment is reduced to 4-hour assignments. You will also notice a new icon in the indicator column to let you know that the assignment work has been edited. If actual work has been recorded, you must manually reduce the remaining work on the task.

Remove Overallocated Resource You can just remove a resource assignment from an overallocated resource.